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Back to contents AGENDA ATTACHMENTS

E nga mana, E nga reo,

E nga rau rangatira ma o tenei rohe o te kaunihera o Akarana,

Tena koutou, Tena koutou, Tena tatou katoa

"Celebrating Maori Language Week"

23 July - 27 July 2007

I hereby give notice that a meeting of the

COUNCIL

will be held as follows:

Te Rā - DATE:

Taite, 26 Hongongoi 2007

Thursday, 26 July 2007

 

 

Te Wā -

TIME:

Ko te ono karaka

6.00 pm

 

 

Te Wāhi

VENUE:

Council Chambers

Ground Floor

 

Auckland Town Hall

 

301 Queen Street, Auckland

Lee Manaia

DEMOCRACY ADVISOR

Members:

His Worship the Mayor, Dick Hubbard, ONZM

Cr

Linda

Leighton

Cr

Neil

Abel

Cr

Toni

Millar, JP

Cr

Doug

Armstrong, QSO

Cr

Scott

Milne, JP

Cr

Leila

Boyle

Cr

Graeme

Mulholland, JP

Dr

Cathy

Casey

Cr

Richard

Northey, ONZM

Cr

Christine

Caughey

Cr

Noelene

Raffills

Cr

Bill

Christian, JP

Cr

Penny

Sefuiva

Cr

Glenda

Fryer

Cr

Richard

Simpson

Dr

John

Hinchcliff, CNZM

Cr

Faye

Storer

Deputy Mayor Dr Bruce Hucker QSO

Cr

Vern

Walsh
           

  1. Top APOLOGIES

    An apology has been received from Councillor Fryer for non-attendance.

  2. Top MINUTES

    The minutes of the ordinary meeting of council held on Thursday, 28 June 2007 to be confirmed as a true and correct record.

  3. Top LEAVE OF ABSENCE

    There were no leave of absence requests.

  4. Top PETITIONS

    There were no petitions.

  5. Top DEPUTATIONS

    There were no requests for deputations .

    5A. EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

     

    (i)

    The reason why the item is not on the agenda; and

     

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting."

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if -

     

    (i)

    That item is a minor matter relating to the general business of the local authority; and

     

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

    REPORTS OF COMMITTEES

  6. Top TRANSPORT AND URBAN LINKAGES COMMITTEE REPORT NO. 6/2007

    This report relates to:

    Auckland Manukau Eastern Transport Initiative (AMETI)

    This report goes before an Extraordinary meeting of the Transport and Urban Linkages Committee on Friday, 20 July 2007, the resolutions of which will be circulated under separate cover.

    [ATTACHMENT 6]

    Pages 1 - 160

  7. Top TRANSPORT AND URBAN LINKAGES COMMITTEE REPORT NO. 5/2007

    This report relates to:

    Tender Evaluation Report PR/06/481 Newmarket Streetscape Physical Works

    Requesting that council accept the tender by P&M Paving & Construction Ltd for the sum of $4,284,616.00 (plus GST) for Newmarket Streetscape physical Works contract number PR/06/481.

    [ATTACHMENT 7]

    Pages 161 - 166

  8. Top URBAN STRATEGY AND GOVERNANCE COMMITTEE REPORT NO. 2/2007

    This report relates to:

    CBD Streetscapes and Open Spaces Upgrade Funding and Preferred Supplier Contracts

    Requesting that council agree to increase the Stage 4 budget from $3.5 million to $5.9 million and a contingency amount added for Swanson Street and Queen Street of $500,000, both to be funded via the CBD targeted rate for the 2007/2008 financial year.

    (This item was originally in the confidential agenda. A marked up version of the report, deleting confidential parts, was transferred to the open agenda.)

    [ATTACHMENT 8]

    Pages 167 - 188

  9. Top FINANCE AND CORPORATE BUSINESS COMMITTEE REPORT NO. 4/2007

    This report relates to:

    1. Litter Act 1979 - Resolution for Infringement Offences and Fees
      Requesting that 14 days public notice be given of council's intention to adopt sections 13(1) and 13(2A) of the Litter Act 1979, and at the conclusion of the 14 days notice period, sections 13 and 14 be adopted to apply in respect of litter infringement offences committed within the Auckland City council boundaries.
    2. Auckland Art Gallery development project
      Requesting that council confirms its support for the Art Gallery development project at a revised estimated project cost of $96.4 million, representing an increased cost to council of $8 million, bringing council's total contribution to $33 million. Furthermore, that council delegates to the Chief executive and the Mayor the authority to approve the construction tender for the main building works.

    [ATTACHMENT 9]

    Pages 189 - 210

  10. Top ARTS, CULTURE AND RECREATION COMMITTEE REPORT NO: 3/2007

    This report relates to:

    Supplier recommendation report for the St Heliers Foreshore upgrade contract

    Requesting that council accept the tender of $1,371,392.00 plus GST submitted by HEB Smithbridge Ltd for the St Heliers foreshore upgrade contract reference R604/07/006.

    [ATTACHMENT 10]

    Pages 211 - 216

  11. Top PLANNING FIXTURES COMMITTEE REPORT NO. 02/2007

    This report relates to:

    New Independent Commissioners

    Requesting that council appoint Mr John Hudson, Mr Barry Kaye and Mr Garth Falconer as independent hearings commissioners.

    [ATTACHMENT 11]

    Pages 217 - 222

  12. Top PLANNING AND REGULATORY COMMITTEE REPORT NO. 2/2007

    This report relates to:

    1. Making Plan Change 153 to the Auckland City District Plan: Isthmus Section Operative
      Requesting that council incorporate Plan Change 153, introducing urban design provisions for the development of 4 or more residential units in the residential 6 and 7 zones, into the Auckland City District Plan: Isthmus Section 1999, and that the Manager, Inner Isthmus be authorised to publicly notify the date on which it becomes operative.
    2. Plan Change 26 - Residential Activities
      Requesting that council accept and incorporate Plan Change 26 - Residential Activities into the Auckland City District Plan: Isthmus Section 1999, and that the Manager, Inner Isthmus be authorised to publicly notify the date on which it becomes operative.

    [ATTACHMENT 12]

    Pages 223 - 268

  13. Top HEARINGS PANEL REPORT NO. 9/2007

    This report relates to:

    Plan Change 192, Residential 3 Zone, Isthmus District Plan

    Reporting on the result of Hearings Panel consideration of Plan Change 192, Residential 3 Zone in the Isthmus District Plan and recommending its approval, with amendments.

    [ATTACHMENT 13]

    Pages 269 - 370

    REPORTS OF OFFICERS

  14. Top CHIEF EXECUTIVE'S JUNE 2007 REPORT

    J Duthie

     

    Acting Chief executive

    18 June 2007

    Presenting the Chief executive's monthly report on key matters including those of leadership and strategy, and an overview report on issues and activities and recommending that these be noted.

    [ATTACHMENT 14]

    Pages 371 - 382

  15. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia

     

    Democracy Advisor

    20 July 2007

    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Particular interest(s) protected (where applicable)

    Ground(s) under section 48(1) for the passing of this resolution

    C1

    Property Enterprise Board Report No. C4/2007

    Public conduct of the matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.

    S7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    S7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report contains commercial information regarding negotiations between the council and the property owner. The price negotiated is confidential until the agreement is declared unconditional.

    Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2.

    Community Development and Equity Committee Report No. C1/2007

    Public conduct of the matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.

    Section 7(2)(h)

    To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, negotiations with the contracting party would be compromised if the information regarding council's legal advice on the nature of the proposed agreement and its negotiating position in relation to possible funding agreements with external parties were released to the public.

    Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C3.

    Urban Strategy and Governance Committee Report No. C2/2007

    Public conduct of the matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.

    Section 7(2)(i

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, if the commercial information relating to our partnering contractors is released this would prejudice the commercial and industrial negotiations with other potential competitors.

    Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
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