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Standing orders - rules of meeting conduct

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These Standing Orders were made at the meeting of the Auckland City Council on 24 February 2005, (as amended on 23 November 2006) and apply to all meetings of this local authority and to all meetings of the community boards listed below:

• Avondale Community Board 
• Eastern Bays Community Board 
• Eden/Albert Community Board 
• Great Barrier Community Board 
• Hobson Community Board 
• Maungakiekie Community Board 
• Mt Roskill Community Board 
• Tamaki Community Board 
• Waiheke Community Board 
• Western Bays Community Board

Contents

• Section 1 - General
  • Introduction
  • Application of Standing Orders
  • Chairperson's ruling final
  • Suspension of Standing Orders
  • Alteration of Standing Orders
  • First meeting of local authority following election
  • Voting systems for certain appointments
  • Appointment of Committees
  • Powers of Delegation
  • Membership of Committees and Sub-Committees
  • Joint Committees
  • Proceedings not invalidated by vacancies, irregularities
  • General provisions as to meetings
  • Notification of ordinary meetings to members
  • Extraordinary meetings
  • Notices to members of meetings
  • Meetings not invalid because notice not received
  • Mayor and Deputy Mayor ex-officio members

   

• Section 2 -  Meetings
  • Chairperson to preside at meetings
  • Order of business
  • Order Paper
  • Chairman's Report
  • Extraordinary business at ordinary meetings
  • Precedence of business
  • Time limit at meetings
  • Quorum at meetings
  • Failure of a quorum
  • Leave of absence and apologies
  • Minutes of proceedings
  • Minute books
  • Deputations
  • Petitions
  • Procedural motions to terminate or adjourn debate
  • Notices of motion
  • Repeat notices of motion
  • Motions and amendments
  • Rules of debate
  • Conduct of meetings
  • Points of Order
  • Voting
  • Qualified privilege
  • Maintenance of public order at meetings

   

• Section 3 - Public access
  • Public at meetings
  • Public notification about meetings and access to order papers, agenda and minutes
  • Reasons to exclude public
  • Application of standing orders to public excluded session
  • Use of public excluded information

   

• Section 4 - Miscellaneous
  • Questions
  • Questions to officers during debate
  • Obligation to provide members with information
  • Use of common seal

   

• Appendices
  • Appendix A
  • Appendix B
  • Appendix C

Updated June 2008